Tuesday, November 28, 2006
Projector
Josh has purchased the projector. You can go here for more information if you would like to know which one he purchased.
Thursday, November 16, 2006
Unapproved meeing minutes for November
Friends of the Burbank Community Library
November 14, 2006
Meeting Minutes
Meeting Called to Order at 7:05 PM
Members Present: Jill, Kim, Virginia, Laura, Betty, Jennifer. Debbie arrived late due the conflicting time with PTO meeting.
The minutes were approved for October.
Reports:
Jill had not arrived yet so the Treasurer’s report was passed over.
Virginia G Reported that she had received some correspondence over the past month. The group had received membership information from Washington Library Association and DOVIA, a professional organization at the Volunteer Center. She also received a thank you from Brandi Tevlin for the sponsorship the group had given her. The best piece of mail was the letter from the IRS confirming the 501 (c) (3) status. Virginia reported on a few ideas that came from the Friends Forum in Spokane. She provided handouts about dealing with the media and shared the Whitman County Friends’ newsletter and membership form. She also shared about a company that will buy books from the Friends and sell them online. Virginia sent out personal letters to some community members seeking membership for the group. There were two renewals and 3 new members for the month. The member count is 31 with 6 of them being family memberships.
Jill arrived and gave her report. Her most current balance is $8,231.12. She is going to switch over the passbook savings account to the preferred checking tomorrow. The group encouraged her to have an online account and space for two signatures on the checks.
Laura gave a report on the senior project. She has had one call for transportation on the 21st and Jenny is willing to help. She has made up business cards with her number on them.
The annual meeting committee handed out a tentative agenda and a list of needs. The meeting will be from 2-3 pm and the 10 Year Celebration will be from 3-5. Virginia G. will take on advertisements and she passed around an invitation. She was looking to have photos printed from the front of the card but found it expensive. Laura suggested calling Skip Navakovich to see if we could get the invitations printed. Jennie volunteered for setup and breakdown. Virginia said she could help since she would be working and she would make sure the library was decorated. After much discussion Laura said she would head the donation drive as long as she had help. Jill volunteered to help her. Virginia volunteered to make certificates. Jill is willing to work on entertainment. It was mentioned that Grey Wolf may be interested since they came to the patron appreciation day. The school also has an ensemble. Jennie said she was thinking of asking teachers if any of their classes had something rehearsed already, the more the merrier. Kim said she would coordinate food but asked all members to bring finger foods. Virginia is working on the two speakers. They will be Joy and either Punkey or Brent, Board Chair. It was mentioned that Don is a good MC, Virginia G. will look into it. After much discussion the closing of the silent Auction was moved to 4:30 so people could have one more opportunity to bid. Punkey said it was fine to have the items on display at the library during the week. Donations need to be turned in by December 2nd. The bidding will be open on the following Monday. Jill is willing to help announce door prizes as well as the auction results. The group wants to get a small live tree as a door prize.
Unfinished Business
Virginia reported that windows were washed by the senior class. They tried to get the hard water stains off with no success. The group decided that they would give the group the $250 that was precious discussed.
Virginia asked if the deadline could be extended for the book mark contest since not many were returned. The group decided that this was fine since they were not going to announce the winner until the annual meeting and the printer did not need too much time. The deadline will be extended to November 27th.
New Business
The floor was opened for nominations. Laura recommended that the Friends look into amending their bylaws to allow for a liaison to the school and have Debbie be that person if she is interested. Debbie said that is something she would consider. The group thought it would be a good idea to have one person who would communicate with the school. Virginia nominated Kim for president and it was seconded. Kim asked the officers present if any of them would like to give up their position. Jill said she would like to continue on as treasurer. Virginia said she would like to get out of the conflict of being staff and secretary. She would be willing to share the duties. It was stated that Jennie would be good for the role to help between the secretary and treasurer. Jennie said she would think about it. She was nominated for secretary and it was seconded. Virginia nominated Betty for vice president. It was mentioned that on the ballots, that will be in the invitations to the members, that on the back there be a list of the members to aid in the nomination process.
The annual meeting committee brought up that they would like a projector so they could have a slide show. Virginia had Josh get some quotes which ranged in price from $600-$1200. It was also suggested that they could rent one from Pasco Rentals.
Punkey had let the group know that if they dedicated the funds from the silent auction to purchasing new chairs for the library that the district would match the funds raised. Jill moved that the silent auction funds go towards chairs since the district would match funds. It was seconded and passed.
Laura suggested that we make the live tree into a donation tree with different dollar amounts like an angel tree. The group thought this was a good idea.
Jill made a motion to give the District money for the projector to not exceed $1000 including taxes and shipping. It was seconded and passed.
Kim asked the group to stay in contact over the next few weeks. Virginia urged all members to use the blog to facilitate the communication.
The meeting was adjourned at 8:27 PM.
November 14, 2006
Meeting Minutes
Meeting Called to Order at 7:05 PM
Members Present: Jill, Kim, Virginia, Laura, Betty, Jennifer. Debbie arrived late due the conflicting time with PTO meeting.
The minutes were approved for October.
Reports:
Jill had not arrived yet so the Treasurer’s report was passed over.
Virginia G Reported that she had received some correspondence over the past month. The group had received membership information from Washington Library Association and DOVIA, a professional organization at the Volunteer Center. She also received a thank you from Brandi Tevlin for the sponsorship the group had given her. The best piece of mail was the letter from the IRS confirming the 501 (c) (3) status. Virginia reported on a few ideas that came from the Friends Forum in Spokane. She provided handouts about dealing with the media and shared the Whitman County Friends’ newsletter and membership form. She also shared about a company that will buy books from the Friends and sell them online. Virginia sent out personal letters to some community members seeking membership for the group. There were two renewals and 3 new members for the month. The member count is 31 with 6 of them being family memberships.
Jill arrived and gave her report. Her most current balance is $8,231.12. She is going to switch over the passbook savings account to the preferred checking tomorrow. The group encouraged her to have an online account and space for two signatures on the checks.
Laura gave a report on the senior project. She has had one call for transportation on the 21st and Jenny is willing to help. She has made up business cards with her number on them.
The annual meeting committee handed out a tentative agenda and a list of needs. The meeting will be from 2-3 pm and the 10 Year Celebration will be from 3-5. Virginia G. will take on advertisements and she passed around an invitation. She was looking to have photos printed from the front of the card but found it expensive. Laura suggested calling Skip Navakovich to see if we could get the invitations printed. Jennie volunteered for setup and breakdown. Virginia said she could help since she would be working and she would make sure the library was decorated. After much discussion Laura said she would head the donation drive as long as she had help. Jill volunteered to help her. Virginia volunteered to make certificates. Jill is willing to work on entertainment. It was mentioned that Grey Wolf may be interested since they came to the patron appreciation day. The school also has an ensemble. Jennie said she was thinking of asking teachers if any of their classes had something rehearsed already, the more the merrier. Kim said she would coordinate food but asked all members to bring finger foods. Virginia is working on the two speakers. They will be Joy and either Punkey or Brent, Board Chair. It was mentioned that Don is a good MC, Virginia G. will look into it. After much discussion the closing of the silent Auction was moved to 4:30 so people could have one more opportunity to bid. Punkey said it was fine to have the items on display at the library during the week. Donations need to be turned in by December 2nd. The bidding will be open on the following Monday. Jill is willing to help announce door prizes as well as the auction results. The group wants to get a small live tree as a door prize.
Unfinished Business
Virginia reported that windows were washed by the senior class. They tried to get the hard water stains off with no success. The group decided that they would give the group the $250 that was precious discussed.
Virginia asked if the deadline could be extended for the book mark contest since not many were returned. The group decided that this was fine since they were not going to announce the winner until the annual meeting and the printer did not need too much time. The deadline will be extended to November 27th.
New Business
The floor was opened for nominations. Laura recommended that the Friends look into amending their bylaws to allow for a liaison to the school and have Debbie be that person if she is interested. Debbie said that is something she would consider. The group thought it would be a good idea to have one person who would communicate with the school. Virginia nominated Kim for president and it was seconded. Kim asked the officers present if any of them would like to give up their position. Jill said she would like to continue on as treasurer. Virginia said she would like to get out of the conflict of being staff and secretary. She would be willing to share the duties. It was stated that Jennie would be good for the role to help between the secretary and treasurer. Jennie said she would think about it. She was nominated for secretary and it was seconded. Virginia nominated Betty for vice president. It was mentioned that on the ballots, that will be in the invitations to the members, that on the back there be a list of the members to aid in the nomination process.
The annual meeting committee brought up that they would like a projector so they could have a slide show. Virginia had Josh get some quotes which ranged in price from $600-$1200. It was also suggested that they could rent one from Pasco Rentals.
Punkey had let the group know that if they dedicated the funds from the silent auction to purchasing new chairs for the library that the district would match the funds raised. Jill moved that the silent auction funds go towards chairs since the district would match funds. It was seconded and passed.
Laura suggested that we make the live tree into a donation tree with different dollar amounts like an angel tree. The group thought this was a good idea.
Jill made a motion to give the District money for the projector to not exceed $1000 including taxes and shipping. It was seconded and passed.
Kim asked the group to stay in contact over the next few weeks. Virginia urged all members to use the blog to facilitate the communication.
The meeting was adjourned at 8:27 PM.
Invitations for Celebration
I spoke with Skip at Esprit and they are going to print up 100 invitations with evelopes. I will need help addressing them when they arrive. Please stay tuned.
Donations for the Silent Auction
We are asking that all Friends try to get at least one item donated for the auction. If you are going to approach a business please let Laura know so that none of us double ask. It would also be helpful that once you recieve something add a comment to this post so we have an idea of what we have. The items need to be at the libray by the 2nd so we can set up the items for preview. If someone would like to just donate money we can use the money to purchase an item or it could just go into the fund for the chairs. Ask them what they would prefer. The money raised from the auction will be matched by the District and will be used to purchase chairs for the library.
Annual Meeting
The meeting will be December 9th at 2 pm. The program will follow at 3 pm. Joy Langdell and Punkey Adams will be our speakers. If Punkey is unable to come she will help us find someone who can talk about the future of the library.
Wednesday, November 08, 2006
Chairs at the Burbank Library
The chairs at the Burbank Library are pretty sad. Some of them are hand-me-downs from various businesses and some were purchased more than 20 years ago. It would be great if the Friends would consider a fund raiser for a few new chairs. The Rural Library District would gladly match any funds the Friends are able to raise for this project. Thanks for your consideration of the "chair renewal project."
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